Travel insurance arranged alongside your client's Japan itinerary through licensed insurers — quoted net, coordinated as part of the same file as the rest of the booking, not sold as a disconnected add-on.
What's Included
Policy options matched to the client's actual trip — duration, activities (including ski or adventure add-ons), and group size.
Policies underwritten by licensed insurance providers — we coordinate the arrangement, not the underwriting itself.
Group policies arranged alongside a group or MICE file, not as a separate process the organiser has to manage independently.
Policy documents delivered as part of the same client pack as the rest of the itinerary, not a separate email thread to track down.
Who This Is For
Any agent whose client wants travel insurance arranged as part of the booking process rather than sourced separately and reconciled against the itinerary themselves — particularly useful for group and MICE files where consistent cover across a whole travelling party matters.
How We Deliver This
We confirm the client's cover needs as part of the wider brief — trip duration, planned activities, group size — and arrange the policy through a licensed insurer alongside the rest of the booking, so it's one coordinated file rather than the client sourcing insurance independently and hoping the dates and details line up.
How It Works
Trip dates, destinations, group size and any specific activities (skiing, adventure travel) that might affect cover requirements. We reply within 24 hours.
Cover options itemised at net rate alongside the rest of the itinerary, so you see exactly what it costs and set your own margin.
Once confirmed, the policy is arranged through the relevant licensed insurer and documentation prepared for the client pack.
Policy documents and emergency contact details for the insurer are included in the same client pack as the rest of the travel documentation.
If a client needs to make contact regarding their policy while travelling, our 24/7 emergency line can help coordinate the first step, even though the claim itself sits with the insurer.
Cover Considerations
Single-trip and multi-trip annual policies suit different client patterns — a once-a-year FIT client and a corporate travel manager sending staff repeatedly through the year need genuinely different cover structures.
Ski and snowboard trips, in particular, often need activity-specific cover that a standard policy doesn't include as standard — this is worth confirming explicitly for any Hokkaido or Japan Alps ski booking.
Group cover needs to account for the whole travelling party consistently, which is a different arrangement process from individual FIT cover and benefits from being handled as part of the group file from the start.
Some visa categories or nationalities carry specific insurance requirements or recommendations — we flag what's relevant to the client's specific situation rather than assume a single rule applies to everyone.
Commercials
Insurance is quoted net alongside the rest of the itinerary, itemised as its own line so it's clear what the cover costs separately from accommodation, transport and guiding. The policy itself is underwritten by a licensed insurer — we coordinate the arrangement and documentation rather than acting as the underwriter.
Because policy terms, cancellation rules and claims processes sit with the insurer rather than with us, we flag this distinction clearly at the point of booking rather than let it be assumed to follow our standard net-rate cancellation schedule.
Trade Terms
Cover arranged for one specific trip, ending on the client's return date — the standard option for a one-off Japan itinerary.
Cover spanning multiple trips within a policy year, generally more efficient for clients or organisations travelling repeatedly.
An add-on or specific policy tier covering activities (skiing, adventure sports) not included under a standard travel policy as default.
The licensed insurance provider that actually issues and stands behind the policy — distinct from the party arranging or coordinating the cover.
FAQ
No — policies are underwritten by licensed insurers. We coordinate the arrangement alongside the client's itinerary so cover is in place before travel, rather than sold as a disconnected add-on.
Requirements vary by nationality and visa type — we flag what's relevant for the client's specific situation rather than assume a single blanket rule.
Yes, though earlier is better — some cover types (such as trip cancellation) are more valuable the earlier they're arranged relative to the booking date.
Yes — group policies are arranged alongside group and MICE files the same way individual cover is arranged for FIT bookings.
Insurance arrangements follow the insurer's own terms rather than our standard cancellation schedule — we flag this distinction clearly at the point of booking. Our own service terms are on our Partner Policy page.
Work With Us
Tell us what you need and we will respond within 24 hours.