From Tokyo boardroom conferences to Kyoto incentive gala dinners — Vb Japan DMC delivers end-to-end corporate event management for UK, US and European companies in Japan.
Our MICE Services
We manage every element of your corporate event in Japan — from venue sourcing to airport transfers, cultural programming to gala dinners — so you can focus on your delegates.
Venue sourcing, AV production, catering management and full delegate logistics for conferences of 10 to 500+ attendees across Tokyo, Kyoto and Osaka.
Reward your top performers with transformative Japan experiences — exclusive access, private dining, cultural immersion and luxury accommodation that creates lifelong memories.
Japan is the world's most sophisticated backdrop for a premium brand event. We source extraordinary venues — castle grounds, temple gardens, rooftop spaces — that make your launch unforgettable.
Sake brewing, taiko drumming, ramen cooking classes, samurai experience, calligraphy workshops — we design team activities that are both memorable and culturally meaningful.
Private kaiseki dinners in historic ryokan gardens, Geisha performances, sake sommelier evenings, rooftop banquets with Tokyo skyline views — every gala dinner is unique.
Private coaches, executive vehicles, bullet train charters and helicopter transfers — we manage all delegate movement with precision and comfort throughout Japan.
MICE Destinations
Each of Japan's major MICE cities offers a completely different event character — from Tokyo's global corporate infrastructure to Kyoto's timeless cultural venues.
Asia's premier business city. World-class convention centres, luxury hotel ballrooms, rooftop venues and extraordinary dining — ideal for large-scale conferences and product launches.
Japan's cultural capital. Private temple gardens, historic machiya townhouses, traditional performing arts venues — incomparable for incentive events and executive retreats.
Japan's food capital and a rising MICE powerhouse. Osaka Castle as a backdrop, Michelin-starred group dining, and a vibrant city energy that energises any delegate group.
How We Work
Share your event objectives, delegate profile, dates and budget. We ask the right questions to understand what success looks like — not just logistically, but experientially. What should your delegates feel when they return home?
Within 5 business days we return a full event concept — venue recommendations, programme outline, cultural experience suggestions, accommodation and ground transport — with transparent costing.
We refine the proposal through as many rounds as needed. Once approved, we handle all supplier contracting, deposits and confirmations — you receive a single point of invoice.
Delegate briefing packs, dietary and access requirement coordination, AV and production management, supplier briefings and a full run-of-show document — every detail confirmed in writing before your group arrives.
Our team is present throughout your event — at the airport on arrival, on-site at every venue, available 24/7 for any issue. Your delegates never see the logistics. They only experience Japan.
Send us your initial brief and we will return a full event concept within 5 business days — or speak to our MICE team directly on WhatsApp today.